Monday, March 23, 2015

Mission : First Thesis Submission UPM Postgraduate Life

Amalina
Well, well...

After few years struggling with hardwork and intelligence in between of my dumbness of childish act

Then one day, a wary smile curved after heard my beloved supervisor said "So, Amal..hurry up on your thesis writing..so, we can finish your study at the end of this semester"

Alhamdulillah...finally!!!! 

But wary smile becomes worry, as I started my thesis writing for the first submission.

Dear Allah, why is this SGS(school of graduate studies) people make it hard?
*ok..enough whining...i've got some trouble finding all the appropriate checklist and information for the first thesis submission requirement T__T

But here are some link:

http://www.sgs.upm.edu.my/TESIS
http://www.sgs.upm.edu.my/sp/page/3445/revisednewthesis

Thus, here I am...want to share some info which might help you in preparing for the first thesis submission.

*please note that;  this only applicable for UPM postgraduate student



First :
You have to submit all the documents before the deadline. You can find the deadline announcement in Student portal.

example :


Please be noted that there are two dates applicable for student who still within their semester study and the other for who have been exceed in their maximum semester

Second ,confusion happen as there are two time submission of thesis.
1. Thesis must be submit to examiner committee which has been approved by SGS
2. Thesis submission after you had viva

Ok....how do you know whether you can submit your first thesis submission??

here it is:

after you submit thesis notice (GS-14a) form [please note that you have to submit thesis at least 6 months before your first submission)

then,

you have to wait at least 3 months for examiner committee being choose and approved by your supervisor and SGS thesis committe(JKPS)

next, you can check you application status in SGS student portal

if the status in the circle showed "no", thus you cannot submit your thesis (this is what the SGS people said). You must wait for the status update changing to "Yes".

but, the are some cases (like me), where the JKPS has approved the commitee but to update the status itself on the student portal take around 1 month (they say). So, you better asked the officer first if you and your supervisor have been submitted the notice and has been appointed the examiner commity within the time limit given (6months time).

In my case, SGS give permission to submit my thesis first because the last thesis submission date was so near that they dont have enough time to update my status in the online section.

They asked me to submit other form despite the GS-15a form. The form being called as "Consent for Delayed Viva" which you can find in SGS website :

note that you have to submit also the GS-15a form after they update the online system. Or else, your thesis will not proceed for examination.

then you can proceed to submit your thesis as per website link :


*bear in mind :
for the first thesis sumbission:
1. No need for hard cover copy. You can just put some plastic cover , stapler and put some tape at the side (like below picture)
2. Turnitin is a must. You just need to print the harcopy of your Turnitin report using software from turnitin.com. Not the whole document. When you see the first page from your whole report (like below). Do select it as your first page until the last page to print.


3. Softcopy of your thesis must be saved by chapter as per the requirement given in website

4.You must signed on each "declaration by student" in the hardcopies of thesis before submit


You don't have to pay full fees (RM 1k++)  once you submit your thesis. Only RM350 are need as thesis fees.

Please note that counter for thesis are at SGS1 office. ^^V


Good luck!!
*peace no war*
-
Mission 2: Viva prep
Mission 3: Its viva 

Amalina / Author & Editor

Currently a fulltimer PhD. student in Universiti Putra Malaysia. Travellicious. Foodielicious. Animal lovers. Proud muslim.

21 comments:

  1. Hi there, thank you for your detailed explanation. I do find it useful. ^-^.
    However, i am confused with the 1k payment. Does it means that i will have pay 1k if i failed to submit the soft-bound thesis to the examiner committee after 6 months from the day i submit my GS 14a to sgs? Thank you for your time to read this message. = )

    ReplyDelete
  2. geee..glad it help..

    >rm1K++ = semester fees
    its not some compound/fine..its just when u submit first thesis..u'll only hv to pay rm350=thesis fees..no semester fees as u'll not count as "continues student" anymore...gs14a u also hv to pay to submit..but if u hv scholarship like "mybrain" they'll pay for u..even u do it twice..just be aware of the 6months dateline..u hve to renew ur applictn/submission for gs14a if u fail to submit it within the time given..best of luck to you Sophie! ^^,

    ReplyDelete
  3. Hi, thanks for your entry. Btw sy nak tanya if saya hantar gs14a 3 bulan before tarikh sgs tetapkan dateline for thesis submission sempat x saya nak submit thesis?.
    And what do u mean after you submit thesis notice (GS-14a) form [please note that you have to submit thesis at least 6 months before your first submission) ? Confuse sorry

    ReplyDelete
  4. Dear ieka:
    1.boleh ieka, at least 3bln sblm trkh last date utk hntr thesis, suppose kalau supervisor awk da bg suggestion ntuk committee examiner tu pd sgs n dorg approve..patot within 3months time xda prob..^_^
    2.kalau 6bln lps awk hntr notice submission (gs14a), awk still xhntr thesis, means awk kne renew ur notice submission..sbb gs14a expired within 6months time..as u know gs14a pon hntr kna berbayar..jd klu xmau rugi..pastikn hantr thesis utk examination b4 6months after gs14a disubmit pd sgs1

    Good luck ieka

    ReplyDelete
  5. Hi Amalina, I would like to know if I am required to save both the pDF version of my thesis and the similarity report in the same CD or in 2 CDs separately? Please advise.I have left with less than a week to submit.. please help :) Thank you

    ReplyDelete
    Replies
    1. very sorry..for my late reply..

      need 2 different cds..
      1.pdf thesis
      2.pdf turnitin

      Delete
    2. Hi Amalina, thanks for your good info. Susahnya nak cari checklist to do for the first time thesis submission. Btw, nak tanya, masa hantar tu, just include 4 copy of thesis and 2 copy of cd (PDF thesis by chapters, and PDF turnitin right? ada apa-apa borang lagi tak untuk di isi dan dilampirkan sekali? Sebab x larat nak datang jauh-jauh if something is missing. xlarat den...

      Thank you in advance...

      Delete
  6. Hi Amalina~ Thank you for your info! Helps alot~

    May I know if already passed the 1st date of thesis submission for students exceed in their maximum semester (which is earlier normally), do I need to submit extend semester form again and register for next sem? And then pays for rm1350?

    Thank you in advance! ^^

    ReplyDelete
    Replies
    1. yup..u have to extend da semester (by online-in sgs portal, make sure your sv approve it) and pay the semester fees (rm1350)

      Delete
  7. At Techsparks, we will be proving you complete imformation for your M.tech thesis.we will help you in any problem in thesis.Here’s you find complete solution for you thesis. For any imformation visit our site:techsparks.co.in and contact us at 9653159085

    ReplyDelete
  8. Hi Amalina....thanks for the entry..fuhh...but still im a bit confuse bout the thesis fee..so do i need to pay the thesis fee when im submitting my thesis? (Thesis+ 350) at the counter...do you get me?

    ReplyDelete
    Replies
    1. If you submit your thesis..then you hv to pay for the fees of thesis exmntn process(rm350)..if u dont submit, you hv to pay for semester fees (rm 1k++ for master stdnt)

      Delete
  9. Hi Amalina....thanks for the entry..fuhh...but still im a bit confuse bout the thesis fee..so do i need to pay the thesis fee when im submitting my thesis? (Thesis+ 350) at the counter...do you get me?

    ReplyDelete
    Replies
    1. If you mean..u submit it after semester hv started..as far as my concern/knowledge..i dont think u hv to pay it..as semester fees covered all the fees..the thesis fee only required bila you hv subsequent semester due to thesis processing ONLY..*please check with sgs bendahari regarding this*

      Delete
    2. Also..please update me also..if i m giving wrong info😊😊😊..thnx

      Delete
  10. Very useful information..
    God bless you :)

    ReplyDelete
  11. very useful information. Thank you so much

    ReplyDelete
  12. THANKS LOT for your detailed info! :D
    I'm currently only at my proposal stage, but was wanting to take a look to the end to see my goal, as a motivation for now. Your blog entries are truly amazing and helpful! (I'll surely refer to it again and again as time goes to understand more!)
    Ps: If I'm not able to access Mission 2 & 3, is there other ways I can view them? :) Would really like to view all 5 to get such useful hints! :D

    ReplyDelete
  13. Im so sorry the link cant directed to other post..need to correct it after dis..you can also click the label "postgrad life"..all the related post will pop out..

    Ive copy the link: https://bintuazam.blogspot.my/search/label/Postgrad%20Life?m=0?&max-results=8

    Have a great day ahead with postgrad life..wishing u success in your study😊

    ReplyDelete
  14. Hello Amalina....Sorry to bother you... I just wanted to ask..What is the acceptable result for Turnitin?..

    ReplyDelete
  15. Dear Natasha,
    I believe not exceeding 20%..some say 30%..i couldnt find a confirmtn regarding this by sgs..so, lesser than 20% is better choice πŸ˜…

    ReplyDelete

Mission : First Thesis Submission UPM Postgraduate Life

Well, well...

After few years struggling with hardwork and intelligence in between of my dumbness of childish act

Then one day, a wary smile curved after heard my beloved supervisor said "So, Amal..hurry up on your thesis writing..so, we can finish your study at the end of this semester"

Alhamdulillah...finally!!!! 

But wary smile becomes worry, as I started my thesis writing for the first submission.

Dear Allah, why is this SGS(school of graduate studies) people make it hard?
*ok..enough whining...i've got some trouble finding all the appropriate checklist and information for the first thesis submission requirement T__T

But here are some link:

http://www.sgs.upm.edu.my/TESIS
http://www.sgs.upm.edu.my/sp/page/3445/revisednewthesis

Thus, here I am...want to share some info which might help you in preparing for the first thesis submission.

*please note that;  this only applicable for UPM postgraduate student



First :
You have to submit all the documents before the deadline. You can find the deadline announcement in Student portal.

example :


Please be noted that there are two dates applicable for student who still within their semester study and the other for who have been exceed in their maximum semester

Second ,confusion happen as there are two time submission of thesis.
1. Thesis must be submit to examiner committee which has been approved by SGS
2. Thesis submission after you had viva

Ok....how do you know whether you can submit your first thesis submission??

here it is:

after you submit thesis notice (GS-14a) form [please note that you have to submit thesis at least 6 months before your first submission)

then,

you have to wait at least 3 months for examiner committee being choose and approved by your supervisor and SGS thesis committe(JKPS)

next, you can check you application status in SGS student portal

if the status in the circle showed "no", thus you cannot submit your thesis (this is what the SGS people said). You must wait for the status update changing to "Yes".

but, the are some cases (like me), where the JKPS has approved the commitee but to update the status itself on the student portal take around 1 month (they say). So, you better asked the officer first if you and your supervisor have been submitted the notice and has been appointed the examiner commity within the time limit given (6months time).

In my case, SGS give permission to submit my thesis first because the last thesis submission date was so near that they dont have enough time to update my status in the online section.

They asked me to submit other form despite the GS-15a form. The form being called as "Consent for Delayed Viva" which you can find in SGS website :

note that you have to submit also the GS-15a form after they update the online system. Or else, your thesis will not proceed for examination.

then you can proceed to submit your thesis as per website link :


*bear in mind :
for the first thesis sumbission:
1. No need for hard cover copy. You can just put some plastic cover , stapler and put some tape at the side (like below picture)
2. Turnitin is a must. You just need to print the harcopy of your Turnitin report using software from turnitin.com. Not the whole document. When you see the first page from your whole report (like below). Do select it as your first page until the last page to print.


3. Softcopy of your thesis must be saved by chapter as per the requirement given in website

4.You must signed on each "declaration by student" in the hardcopies of thesis before submit


You don't have to pay full fees (RM 1k++)  once you submit your thesis. Only RM350 are need as thesis fees.

Please note that counter for thesis are at SGS1 office. ^^V


Good luck!!
*peace no war*
-
Mission 2: Viva prep
Mission 3: Its viva 

Share This Article:

CONVERSATION

21 comments :

  1. Hi there, thank you for your detailed explanation. I do find it useful. ^-^.
    However, i am confused with the 1k payment. Does it means that i will have pay 1k if i failed to submit the soft-bound thesis to the examiner committee after 6 months from the day i submit my GS 14a to sgs? Thank you for your time to read this message. = )

    ReplyDelete
  2. geee..glad it help..

    >rm1K++ = semester fees
    its not some compound/fine..its just when u submit first thesis..u'll only hv to pay rm350=thesis fees..no semester fees as u'll not count as "continues student" anymore...gs14a u also hv to pay to submit..but if u hv scholarship like "mybrain" they'll pay for u..even u do it twice..just be aware of the 6months dateline..u hve to renew ur applictn/submission for gs14a if u fail to submit it within the time given..best of luck to you Sophie! ^^,

    ReplyDelete
  3. Hi, thanks for your entry. Btw sy nak tanya if saya hantar gs14a 3 bulan before tarikh sgs tetapkan dateline for thesis submission sempat x saya nak submit thesis?.
    And what do u mean after you submit thesis notice (GS-14a) form [please note that you have to submit thesis at least 6 months before your first submission) ? Confuse sorry

    ReplyDelete
  4. Dear ieka:
    1.boleh ieka, at least 3bln sblm trkh last date utk hntr thesis, suppose kalau supervisor awk da bg suggestion ntuk committee examiner tu pd sgs n dorg approve..patot within 3months time xda prob..^_^
    2.kalau 6bln lps awk hntr notice submission (gs14a), awk still xhntr thesis, means awk kne renew ur notice submission..sbb gs14a expired within 6months time..as u know gs14a pon hntr kna berbayar..jd klu xmau rugi..pastikn hantr thesis utk examination b4 6months after gs14a disubmit pd sgs1

    Good luck ieka

    ReplyDelete
  5. Hi Amalina, I would like to know if I am required to save both the pDF version of my thesis and the similarity report in the same CD or in 2 CDs separately? Please advise.I have left with less than a week to submit.. please help :) Thank you

    ReplyDelete
    Replies
    1. very sorry..for my late reply..

      need 2 different cds..
      1.pdf thesis
      2.pdf turnitin

      Delete
    2. Hi Amalina, thanks for your good info. Susahnya nak cari checklist to do for the first time thesis submission. Btw, nak tanya, masa hantar tu, just include 4 copy of thesis and 2 copy of cd (PDF thesis by chapters, and PDF turnitin right? ada apa-apa borang lagi tak untuk di isi dan dilampirkan sekali? Sebab x larat nak datang jauh-jauh if something is missing. xlarat den...

      Thank you in advance...

      Delete
  6. Hi Amalina~ Thank you for your info! Helps alot~

    May I know if already passed the 1st date of thesis submission for students exceed in their maximum semester (which is earlier normally), do I need to submit extend semester form again and register for next sem? And then pays for rm1350?

    Thank you in advance! ^^

    ReplyDelete
    Replies
    1. yup..u have to extend da semester (by online-in sgs portal, make sure your sv approve it) and pay the semester fees (rm1350)

      Delete
  7. At Techsparks, we will be proving you complete imformation for your M.tech thesis.we will help you in any problem in thesis.Here’s you find complete solution for you thesis. For any imformation visit our site:techsparks.co.in and contact us at 9653159085

    ReplyDelete
  8. Hi Amalina....thanks for the entry..fuhh...but still im a bit confuse bout the thesis fee..so do i need to pay the thesis fee when im submitting my thesis? (Thesis+ 350) at the counter...do you get me?

    ReplyDelete
    Replies
    1. If you submit your thesis..then you hv to pay for the fees of thesis exmntn process(rm350)..if u dont submit, you hv to pay for semester fees (rm 1k++ for master stdnt)

      Delete
  9. Hi Amalina....thanks for the entry..fuhh...but still im a bit confuse bout the thesis fee..so do i need to pay the thesis fee when im submitting my thesis? (Thesis+ 350) at the counter...do you get me?

    ReplyDelete
    Replies
    1. If you mean..u submit it after semester hv started..as far as my concern/knowledge..i dont think u hv to pay it..as semester fees covered all the fees..the thesis fee only required bila you hv subsequent semester due to thesis processing ONLY..*please check with sgs bendahari regarding this*

      Delete
    2. Also..please update me also..if i m giving wrong info😊😊😊..thnx

      Delete
  10. Very useful information..
    God bless you :)

    ReplyDelete
  11. very useful information. Thank you so much

    ReplyDelete
  12. THANKS LOT for your detailed info! :D
    I'm currently only at my proposal stage, but was wanting to take a look to the end to see my goal, as a motivation for now. Your blog entries are truly amazing and helpful! (I'll surely refer to it again and again as time goes to understand more!)
    Ps: If I'm not able to access Mission 2 & 3, is there other ways I can view them? :) Would really like to view all 5 to get such useful hints! :D

    ReplyDelete
  13. Im so sorry the link cant directed to other post..need to correct it after dis..you can also click the label "postgrad life"..all the related post will pop out..

    Ive copy the link: https://bintuazam.blogspot.my/search/label/Postgrad%20Life?m=0?&max-results=8

    Have a great day ahead with postgrad life..wishing u success in your study😊

    ReplyDelete
  14. Hello Amalina....Sorry to bother you... I just wanted to ask..What is the acceptable result for Turnitin?..

    ReplyDelete
  15. Dear Natasha,
    I believe not exceeding 20%..some say 30%..i couldnt find a confirmtn regarding this by sgs..so, lesser than 20% is better choice πŸ˜…

    ReplyDelete

Coprights @ 2016, Blogger Template Designed By Templateism | Templatelib